What We Handle for Property Management Companies
Full-service accounting and bookkeeping so your property management firm’s financials are clean, compliant, and useful for decision-making.
Trust Account Compliance
We maintain your trust accounts with the accuracy and documentation that state regulators require. Every dollar is tracked, reconciled, and audit-ready at all times.
CAM Reconciliation
Common area maintenance charges reconciled accurately across all properties. No more year-end scrambles to true up tenant allocations.
Owner Statement Preparation
Clear, accurate owner statements delivered on schedule every month. Your owners see exactly what came in, what went out, and what they are owed.
Multi-Property Accounting
Separate tracking for every property in your portfolio with consolidated reporting at the company level. Scale from 50 units to 500 without outgrowing your books.
AppFolio/Buildium Integration
We reconcile your property management software with QuickBooks so both systems stay in sync. No more double entry or month-end discrepancies between platforms.
The Royal Revenue System
Our proprietary review process that typically uncovers $8,000 to $15,000 per month in hidden savings across vendor contracts, tax strategy, and operational waste.
See what clean books look like for your portfolio
15 minutes. We’ll walk through your current setup and show you exactly what we’d handle.
Not Just Bookkeepers
Most outsourced bookkeeping firms hand your files to data entry clerks. We don’t.
Your books are managed by degreed staff accountants. We have CPAs on our team. Journal entries, financial statement prep, and variance analysis get done right the first time.
Month-end close, financial statement analysis, and reporting that goes beyond recording transactions. We handle the accounting work most bookkeeping firms can’t.
No DIY dashboards or AI-generated reports you have to review yourself. A dedicated accounting team that knows your industry handles everything.
Trust Accounts That Are Always Audit-Ready
The problem: “Trust account compliance keeps me up at night.” Commingling risk, missing documentation, and state regulators who show up unannounced. One mistake can cost your license.
How we fix it: We reconcile your trust accounts monthly with full documentation for every transaction. Separate ledgers per property, clear paper trails, and records that are ready for audit at any time. You stay compliant without thinking about it.
Owner Statements Delivered on Time, Every Time
The problem: “Owner statements take days to produce.” Your team spends the first week of every month pulling data from multiple systems, chasing down discrepancies, and hoping the numbers add up before owners start asking questions.
How we fix it: When your books are clean and your PM software syncs with QuickBooks, owner statements become a routine deliverable instead of a monthly fire drill. Each owner gets a clear breakdown of rental income, expenses, and net distributions — on schedule.
Multi-Property Books That Scale With You
The problem: “We manage 200+ units and our back office can’t keep up.” General bookkeeping firms hit a wall with property management complexity. Every new building adds entities, bank accounts, trust obligations, and reporting requirements.
How we fix it: We build a scalable system with separate tracking per property and entity, consolidated reporting at the company level, and direct integration with AppFolio, Buildium, or Yardi. Add buildings without adding headcount to your back office.
Free: The Property Management Accounting Checklist
Trust account compliance in 15 minutes. The checklist our property management clients use to verify trust accounts, CAM tracking, owner statements, and month-end close every single month.
Frequently Asked Questions
Ask AI about Accountally’s property management accounting services
Ready for Books That Actually Help You Grow?
15 minutes. We’ll walk through your current setup and show you exactly how we’d handle your trust accounting, owner statements, and multi-property reporting.