Bills paid. Invoices sent. Cash flow reconciled.
Vendor onboarding, bill review, scheduled payments, customer invoicing, and follow ups on receivables. We run the workflow so your admin team stays out of the awkward email threads.
Everything AR & AP should cover. Nothing it shouldn't.
Accounts payable
Vendor bills reviewed, coded, approved, and scheduled for payment. We catch duplicate charges and early pay discounts before they slip by.
Accounts receivable
Customer invoices generated on your schedule. Automated reminders. Polite follow ups when invoices age. Cash arrives faster.
Vendor onboarding
New vendor W9 collection, payment terms negotiation, and 1099 setup handled before the first bill posts.
Bill pay execution
ACH, check, or virtual card. We cut payments through Bill.com or your preferred AP platform. The approval trail stays clear.
Aging reports and dunning
Weekly AR aging review. We flag accounts heading to 60+ days and execute the dunning process so you don't have to chase your own clients.
Deposit reconciliation
Stripe, Square, ACH, and check deposits reconciled into your books. Fees broken out. Refunds and chargebacks tracked.
Cash flow forecasting
Monthly cash position review with a 30/60/90 day forecast. We surface liquidity issues before they bite and help you plan vendor payment timing around them.
Four steps from onboarding to ongoing.
Map your workflow
Who approves bills? What payment methods do you use? What's your invoice cadence? We design the workflow around your operations, not the other way around.
Connect the systems
Bill.com, QuickBooks, your CRM, your payment processors. Everything flows into one reconciled ledger.
We run AR and AP
Bills come in. We code them and queue them for your approval. Invoices go out. Cash comes in. Everything posts to your books in real time.
Monthly review
AR aging, AP aging, and cash position reviewed with you monthly. We surface the patterns most bookkeepers wouldn't notice.
Bills paid on time. Invoices that get paid.
AR and AP are where small businesses lose hours every week. We run the full workflow so your team stays focused on the work that grows the business.
Bills coded, approved, and paid on schedule
Vendor bills come in, our team codes them and queues them for your approval. Once you approve, we cut payment through Bill.com or your preferred AP platform. ACH, check, or virtual card. We catch duplicates and capture early pay discounts before they slip.
Customer invoices that don't get forgotten
We generate invoices on your schedule. Automated reminders go out before the due date. When an invoice ages past 30 days, we follow up politely so you don't have to. Cash arrives faster, your team stays out of the awkward email threads.
Weekly AR aging, monthly cash position review
We send you a weekly AR aging snapshot and walk you through your cash position monthly. The patterns most bookkeepers wouldn't notice (customer concentration risk, seasonal collection gaps, vendor payment timing) we surface and bring to your attention.
The processing fees and platform costs hiding in your AR/AP stack are exactly where our Savings Engine looks first.
Savings opportunities vary by vendor spend, contract terms, and current pricing.
See how Profit Discovery worksBuild a cleaner monthly close.
Talk to our team for a 30 minute walkthrough. We'll show you what AI assisted bookkeeping would look like for your business and how we would scope the team behind it.